What condition must be met for a personally owned information system to handle Criminal Justice Information (CJI)?

For a personally owned information system to handle Criminal Justice Information (CJI), it is essential that specific terms and conditions are established. This requirement emphasizes the need for clear agreements and protocols that align with legal and regulatory standards governing the handling of sensitive information within the criminal justice sector.

Establishing these terms and conditions typically involves identifying who has access to the CJI, the methods for ensuring its confidentiality, integrity, and availability, as well as compliance with applicable laws and regulations. Such measures help protect the information from unauthorized access and misuse, which is critical given the sensitive nature of CJI.

While encryption is a security measure that can enhance data protection, it alone does not suffice unless accompanied by the necessary frameworks and guidelines set forth in the terms and conditions. Similarly, public accessibility is not only irrelevant, but it undermines the confidentiality needed for handling CJI. Lastly, the requirement for systems to be located on-site does not directly relate to establishing care and contractual obligations for processing CJI—although physical security is indeed an important consideration in an overall strategy to secure sensitive information.