What must organizations ensure when using personally owned information systems to handle CJI?

Organizations must ensure that specific terms for usage are documented when using personally owned information systems to handle Criminal Justice Information (CJI). This is essential to maintain compliance with legal and regulatory requirements surrounding the handling of sensitive information. By documenting these terms, organizations can set clear expectations regarding the proper use, protection, and management of CJI, thereby minimizing potential risks associated with data breaches or misuse.

The documentation should address issues such as security protocols, access controls, and any limitations on how the information can be used. This helps to create a framework within which employees and contractors can operate while safeguarding sensitive data. Establishing these terms also aids in accountability, as it clarifies responsibilities and can serve as a reference point in case of a violation or incident involving CJI.

Other options, while potentially relevant in specific contexts, do not address the overarching need for clear governance and accountability when handling sensitive information.